EU 2023/1230 compliant
Machine documentation
that still works in 2036.
Digital operating manuals via QR code, compliant with EU Machinery Regulation 2023/1230. Hosted in Germany, no app, no login, with a contractual 10-year guarantee.
contractual
data
document
in Germany
Positioning
SharePoint manages documents.
docks delivers them to your customers.
docks does not replace your existing document management. It makes sure your customers and service technicians can always access the right documentation quickly, securely and permanently.
You keep working internally as before. docks takes over the last step to the customer: machine-specific delivery via a fixed QR code that always resolves to the current version.
Every machine gets its own machine file
One permanently valid QR code per machine, with exactly its documentation.
Update documents, the code stays
You only update the document. The QR code on the machine remains unchanged.
Service without emailing PDFs
Your service department no longer has to send PDFs by email.
Architecture
Built to last
No moving parts, no vendor lock-in. Standardized technology that still works in 10 years.
Redundant cloud storage in Germany
Your documents are stored exclusively in German data centers, highly available and redundantly backed up. Every machine gets its own isolated storage area.
Time-limited access links
No direct file access. Every download runs through signed, time-limited URLs. Credentials are stored encrypted.
DSGVO by Design
No tracking, no cookies, no login for end users. Technicians scan and see documents without any personal data being collected.
10 years of URL stability
QR codes lasered today still work in 2036. Contractually guaranteed. Infrastructure, not software.
Enterprise SSO & Identity Management
Seamless integration with your corporate IT. Technical writers sign in via your own identity provider (OAuth / SAML, e.g. Microsoft Entra ID). No password chaos, full control over access rights from your IT department.
Workflow
Three steps to the first scan
Register the machine
Enter name, model and location. A 6-digit shortcode is generated automatically.
H7WK3N Upload documents
Create the folder structure and upload files in the browser. PDFs, CAD, images up to 50 MB.
/Manual /Maintenance /CertificatesAttach the QR code
Print or laser it. Technicians scan and get instant access. Permanent, weatherproof.
docks.io/H7WK3N
EU Machinery Regulation (EU) 2023/1230
From 20 January 2027, digital documentation becomes mandatory.
The new EU Machinery Regulation replaces Machinery Directive 2006/42/EC. Operating manuals may be provided digitally, but must remain available long-term and reliably. docks delivers exactly this infrastructure.
- Digital operating manual instead of paper handbook
- Stable URLs and QR codes across the expected machine lifetime
- Accessible without special software or a user account
Use Cases
Born from real inquiries
From custom machine builders with lot size 1 to international series manufacturers: this is how machine builders use docks.
Custom machinery
95% custom machines, each with its own file
Content, structure and number of documents differ completely per machine. That is exactly what docks is built for.
OEM & series
Versioning with proof for thousands of devices
Revision history, archive and proof of which version was valid when. Service can still find older revisions.
Integration
SharePoint stays, docks delivers
Your documentation team keeps working in SharePoint or Nextcloud. docks handles delivery to customers and service.
Do the math
What does paper documentation cost you per year?
Printing, binders, compiling, shipping, reissues, archiving — three values are enough for a first figure. The full calculator breaks down every item.
Investment
Transparent B2B pricing
No hidden costs. Choose the package that fits your machine fleet, plus a one-time setup fee.
plus one-time setup of €3,890
- Up to 100 machines
- 500 GB Storage
- QR code access
- PIN protection
- Email support
plus one-time setup of €4,890
- Up to 250 machines
- 1 TB Storage
- Everything in Starter
- Document versioning with revision history
- Multilingual (5 languages)
- Phone support
Individual offer after consultation
- Unlimited machines
- Everything in Professional
- SSO (OAuth / SAML)
- API access
- Dedicated customer portal
- 10-Jahres-SLA
All prices plus VAT. Individual volume packages on request.
Contact
Request a pilot project
We respond within 24 hours. Free initial consultation, no obligation.