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Sample operating manual: what a finished manual under the Machinery Regulation looks like
Seven pages for the fictitious agitator RW-200: cover page with version and access details, all eleven chapters completed, warnings placed at the working step rather than collected up front, residual risk, maintenance and troubleshooting tables, revision history. Each section carries a note explaining which item of Annex III 1.7.4.2 of Regulation (EU) 2023/1230 it fulfils. Please note: the sample is in German.
What is inside
- A completed example instead of an empty structure, for comparison with your own manual
- Warnings in line with ISO 3864-2 with signal word, source of hazard, consequences and measure, placed at the working step
- Residual risk table derived from the risk assessment, maintenance schedule with intervals, troubleshooting table with responsibilities
- Notes with the legal basis: which item of Annex III 1.7.4.2 is fulfilled by which section
FAQ
Frequently asked questions
Is this a real operating manual?
No. The agitator RW-200 and its manufacturer are fictitious, the technical values plausible examples. The document shows the structure, depth and wording of a complete manual in line with EN ISO 20607; it replaces neither your own risk assessment nor legal advice.
What can I use the sample for?
As a benchmark for your own manual: Is a chapter missing? Are warnings placed at the working step? Is there a residual risk table matching the risk assessment? Is the declaration of conformity accessible? For writing, use the empty Word template with the same structure.
How does the manual get to the machine?
In the sample it sits behind the QR code on the type plate: a fixed address holding the valid version, the declaration of conformity and the maintenance schedule for at least ten years. That is what docks.io provides; the revision history on the last page shows how a correction reaches the operator without changing the code.
Legal basis and sources
What this page is based on
- Regulation (EU) 2023/1230 on machinery (Machinery Regulation) — EUR-Lex
- Directive 2006/42/EC (Machinery Directive) — EUR-Lex
- ISO 20607:2019 Safety of machinery — Instruction handbook — General drafting principles (EN ISO 20607)
- ISO 12100:2010 Safety of machinery — Risk assessment and risk reduction (EN ISO 12100)
- ISO 3864-2:2016 Graphical symbols — Safety colours and safety signs — Part 2: Design principles for product safety labels
The regulation or standard itself is authoritative. This page is an expert summary, not legal advice.
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