Word (DOCX) · Free
EU declaration of conformity: free Word template for machinery
Seven sections from manufacturer to place, date and signature — each with guidance notes on the details that Machinery Regulation (EU) 2023/1230 expects. Includes a note on when a declaration of incorporation is required instead. Please note: the template itself is currently available in German.
What is inside
- All mandatory details of the EU declaration of conformity as a ready-made structure
- Guidance notes per section: manufacturer, person responsible for documentation, notified body, standards
- Transition note: reference to (EU) 2023/1230 instead of Machinery Directive 2006/42/EC from 20 January 2027
- Scope note: when a declaration of incorporation is required instead of a declaration of conformity
FAQ
Frequently asked questions
What is an EU declaration of conformity?
The legally binding declaration by the manufacturer that a machine complies with all applicable requirements of EU legislation — from 20 January 2027 the Machinery Regulation (EU) 2023/1230, before that the Machinery Directive 2006/42/EC. It is a prerequisite for CE marking and is issued under the sole responsibility of the manufacturer.
Which details are mandatory?
The manufacturer (and, where applicable, the authorised representative), the person responsible for documentation established in the EU, the unique identification of the machine, the declaration of conformity naming the relevant legislation, the notified body where applicable, the harmonised standards applied, plus place, date and signature. The template maps exactly this structure.
Must the declaration of conformity accompany the machine?
The declaration of conformity belongs to the machine and must be accessible to the operator — it is part of the documentation to be supplied and must be kept for 10 years. Proven practice: store the declaration digitally in the machine file behind the QR code of the machine, versioned and permanently accessible. That is exactly what docks.io does.
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